Armadale Fitness and Aquatic Centre Booking Terms and Conditions

Applications and Bookings

  • You must be 18 years or over to lodge an application. 

  • Applications for facility hire must be received at least 10 business days (two weeks) prior to the booking date, with full payment due five business days (one week) prior. 

  • Applications for lane hire can be received within two business days of booking date and will be approved subject to availability. 

  • The application will be processed and applicants will receive a Confirmation Letter confirming their booking. You are advised not to issue invites or advertise your booking until that time. The City shall not expedite, prioritise or confirm bookings purely for the reason that they have been prematurely advertised or promoted by the applicant. 

  • There is a minimum of one hour booking time. 

  • Bookings can only be taken up to 12 months in advance. 

  • The City of Armadale reserves the right to cancel any booking for council business or due to unforeseen circumstances. The City will make every effort to provide the hirer with as much notice as possible and assist the hirer in relocating where possible. 

Regular Applications and Storage

  • Regular hirers are determined as those who book 12+ times per calendar year. 

  • Regular hirers will be invoiced quarterly. 

  • Regular hirers must fill in a separate application for one off events/functions.  

  • Storage: 

    • The City cannot guarantee exclusive storage but in some cases shared storage is possible. The City requests all groups sharing facility storage, to be respectful of other’s belongings and to also store their items in a way that minimises any other group being blocked from accessing their stored items. 

    • Storage charges are charged on a monthly basis and according to the current Fees and Charges schedule. 

    • The City has the right to refuse storage of hazardous items such as gas bottles, pressurised containers and dangerous chemicals. Groups storing these items will be required to remove or dispose of the items. 

    • Service ducts and public areas are strictly forbidden to be used as storage areas. 

    • Groups breaching storage benefits may be subject to penalties. 

Fees and Charges

  • Costs of hire are in accordance with the current Fees and Charges listed in the City’s budget. 

  • All times booked will be paid for. The facility must only be accessed within the times confirmed on the confirmation letter. 

  • Full payment is to be made five business days prior to booking date. 

  • Payments can be made over the phone, via EFT or in person, as per instructions on the issued invoice. 

  • Cancellations must be made in writing. 

    • Cancellations for casual hire bookings within two business days of the booking will forfeit all hire fees. Cancellations made prior to this will be refunded in full. The refund will be processed by EFT to the person or organisation that made the booking. Once the EFT form is received it will take approximately one week to process. 

Priority of use

Priority 1 - Armadale Fitness & Aquatic Centre or Council managed activities, programs, games, practices, sports and tournaments. 

Priority 2 - Armadale Fitness & Aquatic Centre partner activities or co-sponsored activities, programs, games and functions. 

Priority 3 - All organisations that have been through an expression of interest process and recognised with an official annual allocation at Armadale Fitness & Aquatic Centre by Council for providing relevant programs or services that do not conflict with priority 1 programs and services. 

Priority 4 - All schools located within the City of Armadale boundaries. 

Priority 5 - Other City of Armadale supported or government agency supported activities, programs and meeting. 

Aquatic Bookings

  • Supervision Guidelines must be adhered to; 

    • Children under the age of eleven (11) years entering the aquatic facility must be supervised by an adult or person over the age of seventeen (17) at all times 

    • Children under the age of six (6) years must be accompanied in the water and within arm’s reach by an adult or person over the age of seventeen (17) at all times 

  • Private coaching, teaching or instructing (including swim training and personal training) which is deemed by the Recreation Centres Manager to conflict with centre run programs is not permitted. 

  • No face painting or temporary hair colours can be worn in any water bodies. 

  • No use of oils (including fragrance oils such as eucalyptus), moisturisers or hygiene products are permitted in the sauna or steam rooms. 

  • Armadale Fitness & Aquatic Centre can enforce minimum ratio numbers to aquatic lanes. Aquatic Supervisors reserve the right to re-allocate lanes to the public. If booking space is reduced by AFAC the hire fees paid by the applicant will be reduced accordingly. 

    • 50m Pool - 8 participants per lane 

    • 25m pool - 6 participants per lane 

  • Hire fees do not include pool entry. Pool entry can be paid at the counter or added to your invoice. 

  • School Carnivals; 

    • Swimming carnival access is permitted in carnival approved time blocks as per booking guidelines 

    • Access is for 50m pool only 

    • Lane allocations will be dependent on participation numbers; 

  • Under 100 participants half day booking required and a maximum allowance of 5 lanes 

  • 100 - 200 participants half day booking required 

  • 200 + participants full day booking required 

    • Acceptance of additional costs for lifeguarding supervision is required 

  • A $200 non-refundable deposit is to be paid on confirmation of all carnival bookings. This is not an additional fee; it will be deducted from the total hire fees.

Inflatable Hire

Applications and Bookings 

  • Inflatable is only available for Birthday Party Packages and special event hire 

  • Minimum hire period is 1 hour 

  • The use of the inflatable is weather dependant. In the instance of strong winds the inflatable will be unable to be used. This decision will not be made until the date of the booking after careful consideration by the Duty Manager on shift. The hirer will be provided with as much notice as possible.

Fees and Charges 

  • Standard Pool entry fees apply when the inflatable is hired for private use 

  • Standard pool entry fees not applicable with purchase of Birthday Party Package 

Hirers Responsibilities   

  • Anyone who is unable to swim 15m unaided will not be permitted to use the inflatable. 

  • Max weight permitted is 240kg. 

  • Max height permitted is 1.70m. 

  • Minimum age of user must be 6 years 

Rules of Use 

  • Maximum number of patrons permitted on the inflatable at one time will be 2 

  • Patrons must follow Lifeguard instructions at all times 

  • Step onto inflatable one at a time 

  • Enter water feet first from slide 

  • No swimming under inflatable 

  • No sharp objected permitted on inflatable (watches, jewellery. Sunglasses, goggles or floatation devices) 

  • Exit via side of pool when you fall from inflatable 

  • No bodily contact with other patrons 

  • No running, diving, flips or bombies from inflatable

Hirers Responsibilities

  • It is the responsibility of the hirer to inspect the facility and ensure suitability prior to making a booking; this includes ensuring the maximum capacity ratings are not exceeded. 

  • All users must abide by the ‘Conditions of Entry’ located at the entrance and throughout the facility. 

  • Hirers must show respect and common courtesy toward other user groups with the facility or persons on nearby premises. 

  • Each facility is provided with waste bins for rubbish disposal. It is the hirers responsibility to ensure all rubbish is disposed of at the end of their booking. 

  • The hirer is responsible for organising their own Personal Accident Insurance, Loss Insurance and other relevant insurance policies. 

  • Hirers are responsible for any public liability in respect to their activity. The City of Armadale’s public liability will only cover injury, loss or damage as a result of any proven neglect or default of the City. 

  • When music is on please consider the volume and ensure the doors are shut. For evening bookings encourage guests to quickly vacate the area and not loiter in the surrounding park or car park. 

  • The hirer is responsible for organising an Australasian Performing Rights Association (APRA) Licence if amplified music is to be used. 

  • Children under 11 must be supervised at all times within the facility and surrounding grounds as per our Watch Around Water Policy. 

  • No personal or hired items/equipment to be left in the facility following your booking. The City takes no responsibility for remaining items and these will be disposed of immediately. 

  • At the conclusion of the booking the hirer shall: 

    • Leave the entire facility in a clean and tidy condition, 

    • Sweep all floors, 

    • Place all rubbish in the external bins provided, 

    • Ensure all surrounding areas are left free of rubbish, clean and tidy. 

  • The hirer must report any damage that has occurred either accidentally or maliciously to any part of the facility. 

  • Return all cleaned chairs (in stacks of no more than 10) and tables to storage area.  Tables and chairs are not to be dragged along floors. 

  • Turn off all lights & air conditioning prior to departure after booking.

Electrical Compliance

  • All electrical appliances and cords must carry a current compliance tag by a licensed Electrician.

  • The hirer is responsible for ensuring that any electrical equipment they wish to use at AFAC is within the carrying capacity of the outlets and circuits at the facility. This can be assessed by liaising with the Centre’s Operations Coordinator prior to hire.

  • The hirer will be responsible for any costs incurred due to electrical outages at and/or repairs caused as a result of non-compliant equipment or overloading of outlets and circuits.

Restrictions

  • No confetti, rice, flower petals or similar material to be used. 

  • No candles or live flames. 

  • Smoke/Fog machines are not permitted as they interfere with the alarms. Charges will apply for alarm activation. 

  • Blu-tack, adhesive tape, thumb tacks or silly string are not to be used on any surfaces to secure decorations or similar within the facility. 

  • Smoking is prohibited in all facilities and within a 10 metre radius of doors, windows and vents. 

  • Helium balloons are permitted as long as they are anchored and are removed at the completion of the booking. 

  • Vehicles must only use parking bays supplied. No parking on grassed areas or paving around facility. 

  • All deliveries and collections are to be included within the agreed hire time.

City of Armadale Responsibilities

  • The City of Armadale will make every effort to provide the hirer with a clean and tidy facility. 

  • The City of Armadale will take every reasonable care and precaution to ensure that all utilities, services and equipment are in proper working order, but will not accept responsibility for breakdowns beyond its control. 

  • The City of Armadale is not responsible for any damage, theft or loss of items belonging to or the responsibility of the hirer.

Additional Assistance

  • If you require assistance during office hours contact the City on 9394 5000. 

  • Report any observed facility damage to Recreation Centre staff.

Personal Responsibility and Indemnity

  • I acknowledge and agree that, to the full extent permitted by law, including without limitation to the full extent permitted by the provisions of the Trade Practices Act 1974 or the Fair Trading Act 1987, as they may be amended or varied from time to time: 

    • I acknowledge that any activities or exercise I undertake while within the Armadale Fitness and Aquatic Centre are at my own risk (as to death and personal injury) including the use of any recreation services, facilities, or equipment; 

    • I will not hold the City of Armadale (or its officers, employees, agents, volunteers, or representatives) liable for any personal injury or death and related losses, damages, costs, charges or expenses (‘loss’) sustained, suffered or incurred by me arising out of, as a consequence or in connection with my membership, any exercise undertaken by me or the use by me of any recreation services, facilities or equipment, or my presence on recreation centres premises or its surrounds, and I expressly release and discharge the City of Armadale (and its officers, employees, agents, volunteers, or representatives) from any liability for such loss; 

    • I will disclose any medical condition that may in any way affect my ability to participate in any activity at the recreation centres and consent to the details of my personal/medical condition being used in the event of an emergency; 

    • I have read, acknowledge and agree that the terms and conditions attached to this application apply to my membership

Disputes/Complaints

Any disputes must be made in writing and marked to the attention of:

Recreation Centres Coordinator
City of Armadale
Locked Bag 2
ARMADALE WA 6992